Local Administration Department

RTI PROACTIVE DISCLOSURE

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THE LAI AUTONOMOUS DISTRICT COUNCIL (LADC)

LOCAL ADMINISTRATION DEPARTMENT (LAD)

DETAILS

OF

Information under Section 4(1)(b) of the

Right to Information Act, 2005

(As on 28^th October 2022)

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1. The particulars of its organization, functions and duties

(In Pursuance of Section 4(1)(b)(i) of the Right to Information Act, 2005)

            To strengthen the mechanism for the effective monitoring of various activities which were undertaken by the department and to attain participatory local self Government through village Council.

            Further, for the better improvement of the functions and assigned duties amongst officers  and staff and to ensure empowerment of village councils within LADC, the Department has also taken up a full responsibility in respect of all these aspect. In this connection the Department is also play a vital role between the Village councils and the State Government to the Central Government.

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1. THE POWERS AND DUTIES OF OFFICERS AND EMPLOYEES

(In Pursuance of Section 4(I)(b)(ii) of the Right to Information Act, 2005)

(A)  Local Administration officer (LAO) – LAO is the administrative head of the Department. Besides he/she is the adviser of the concern Executive member (EM) in respect of all matters administration within the Department, and his/her responsibility is complete and undivided. Such a functionary is entrusted with the maximum measure of independent functioning and responsibility in respect of all business falling within the department.

             (B)      Deputy Local Administration Officer (DLAO) – Deputy Local Administration officer (DLAO) is an officer who acts on behalf of the LAO when he/she absent. He/She should, ordinarily be able to dispose of the majority of cases coming up to him/her on his/her own. He/she should use his discretion in taking orders of the LAO or the concern EM on more important cases, either orally or by submission of papers. Work comes to him from the General/section under his charge and may put to the higher authority if it’s required.

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 (C)    Superintendent/Assistant: He/She disposes of as many cases as possible at his/her own level but he/she takes the orders of Dy LAO  or higher Officers on important cases.

(i)  General Duties:

(i)    Distribution of work among the staff as evenly as possible;

(ii) Training, helping and advising the staff;

(iii) Management and co-ordination of the work;

(iv) Maintenance of order and discipline in the section;

(v) Maintenance of a list of residential addresses of the Staff.

(vi) Scrutinize the section diary once a week to know that it is being properly maintained.

1. Responsibilities relating to issue of draft:

1. To see that all corrections have been made in the draft before it is marked for issue;

(ii) To indicate whether a clean copy of the draft is necessary;

(iii) To indicate the number of spare copies required;

(iv) To check whether all enclosures are attached; 

(v) To indicate priority marking;

(vi) To indicate mode of despatch.

(vii) Responsibility of efficient and expeditious disposal of work and checks on delays

(viii)  To keep a note of important receipts with a view to watching the progress of action.

(ix) To undertake inspection of clerks’ table to ensure that no paper of file has been overlooked;

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1. Independent disposal of cases:

He/She should take independentl action of the following types: 

1.  Issuing reminders;

(ii) Obtaining or supplying factual information of a non-classified nature;

(iii) Any other action which a Section Officer is authorized to take independently.

(iv) Duties in respect of recording and indexing

(v) To approve the recording of files and their classification;

(vi) To review the recorded file before destruction;

(vii) To order and supervise periodic weeding of unwanted spare copies;

(viii)  Ensuring proper maintenance of registers required to be maintained in the section;

(ix) Ensuring proper maintenance of reference books, Office Orders etc. and keep them up-to-date;

(x) Ensuring neatness and tidiness in the Section;

(xi) Dealing with important and complicated cases him/herself;

(xii) Ensuring strict compliance with Departmental Security Instructions.

D. Upper Division Clerk (UDC)

      He/she works under the orders and supervision of the Assistant/Superintendent and is responsible for the work entrusted to him/her. Where the line of action on a case is clear or the Branch Officer or higher officers have given clear instructions, he/she should put up a draft without much noting. In other cases he/she will put up a note keeping in view the following points: -

1. To see whether all facts open to check have been correctly stated

(ii) To point out any mistakes or incorrect statement of the facts;

(iii) To draw attention, where necessary, to precedents or Rules and Regulations on the subject;

(iv) To put up the Guard file, if necessary, and supply other relevant facts and figures;

(v) To bring out clearly the question under consideration and suggest a course of action wherever possible.

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F. Personal Assistant:

He/She will keep the officer free from routine nature of work by mailing correspondence, filing papers, making appointments, arranging meeting and collecting information so as to give the officer more time to devote himself to the work in which he has specialised. The Personal Assistant will maintain the confidentiality and secrecy of confidential and secret papers entrusted to him/her. He/she will exercise his skill in human relations and be cordial with the persons who come in contact with his/her boss officially or who are helpful to his/her boss or who have dealings with the boss as professional persons. Some of the more specific functions are enumerated below :-

1. Taking dictation or transcription in the best manner possible;

(ii) Fixing up of appointments and if necessary cancelling them;

(iii) Screening the telephone calls and the visitors in a tactful manner;

(iv) Keeping an accurate list of engagements, meetings etc. and reminding the officer sufficiently in advance for keeping them up;

(v) Maintaining, in proper order, the papers required to be retained by the Officer;

(vi) Keeping a note of the movement of files, seen by his/her officer and other officers, if necessary;

(vii) Destroying by burning the record of the confidential and secret letters after they have been typed and issued;

(viii) Carrying out the corrections to the officer’s reference books and making fair copies of draft demi-official letters to be signed by the officer;

ix) Generally assisting him/her in such a manner as he may direct and at the same time, he must avoid the temptation of abrogating to himself the authority of his boss.

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G. (i) Lower Division Clerk (General)

Lower Division Clerks are ordinarily entrusted with work of routine nature, for example – registration of Dak, maintenance of Section Diary, File Register, File Movement Register, Indexing and Recording, comparing, despatch, preparation of arrears and other statements, supervision of correction of reference books and submission of routine and simple drafts etc.

(ii) Cashier:

Cashier plays a vital role between the office holders and VC representatives. He/she is an in-charge of Receiving and payment of funds and salaries. Moreover, he/she takes a responsibility of Conveyance bills and office expenses.

(iii) Bill Assistant:

He/She makes the office and Department requirement in consultation with the officers in respect of Salaries, Bills, Local Body Fund, 15^th finance Commission etc. 

H. Computer Operator:

            He/She has to work under the guidance of his superiors with effectively for the smooth of office functioning related to letter/paper Printing and typing.

I. Peon:

            He/She has to be posted with EM/Officers/Sections. In Section or general branch they have to arrange files, distribute the dak/Office letters in wherever he/she is necessary thereof.

G. Chowkidar/Care-taker:

            He/She has to be posted in General Branch and responsible for the cleanliness and up keep of office premises.

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Moreover, The Government of Mizoram has deputised some technical staff to assist the department regarding to 15^th Finance. Which were the following their post and role.

         (A) District Project Manager: He/She takes a primary role for the making of final approval of the said any 15^th Finance  Project which were submitted by the various Village council court from within the District. Besides, he/she shall vigilance the office work progress in consultation with the higher Authority, he/she is also a key master and awareness campaigner for the VC’s for the smooth work functioning.

            (B) Data entry operator cum Technical staff: He/She should verify and keep all the documents in the office computer data base from paper to electronic format safely. In addition, he/she should help the project Manager whenever necessary.

            (C) Junior Engineer(JEE) : He/She is monitoring the physical work at the side of the work place as it required. Further, drawing of the work proposal, technical analysis of the work, and assist the work holders were also his/her primary task.

            (D) Office Assistant: There is no specific role of duty in the office for him/her. As per direction/Guidance of the project manager he/she would do his/her duty in the right time at and the right place for the smooth of office work. In addition he/she should take a responsibility  of the office cleanliness.

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Duties of the Officers and the Staffs:

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(iii)The procedure followed in the decision making process, including channels of supervision and accountability

( In pursuance of Section 4(1)(b)(iii) of the Right to Information Act, 2005)

The work in the Department has been distributed among to 8 clerk of the Sectional branch for smooth functioning of work.

The process of work starts with received of letters by Issue concerned Sections/Officers on every working day. The letter/information received in the Sectional branch or directly by the Officers are sent for initiating appropriate action. As per the received information/direction from the higher authority, the dealing should examine and check properly to put up in file accordance with the rules, regulations etc in force on the subject matter and submitted to the higher authorities through the Sectional in-charge for approval/orders.

The Channel of supervision are:

UDC/LDC

ASSISTANT

DLAO

LAO

EM/ES/CEM

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1. The norms set by it for the discharge of its functions

(In Pursuance of Section 4(I)(b)(Iv) of the Right to Information Act, 2005)

N/A

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1. The rules, regulations, instructions, manuals and records, held by it or under its control or used by its employees for discharging its functions

(In Pursuance of Section 4(I)(b)(v) of the Right to Information Act, 2005)

There is no particular rules and regulation, instructions, manuals and records, held by it or under its control or used by its employees for discharging its functions. However, there are rules and act for the control of Village council court, which were the following.

1. The Lai Autonomous District (Village Councils) act, 2010
2. The Lai Autonomous District Council (Election to the Village Council) Rules 2011.
3. Jhum regulation Act (1983)

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1. A Statement of the categories of documents that are held by it or under it’s control

(In Pursuance of Section 4(I)(b)(vi) of the Right to Information Act, 2005)

N/A

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1. The particulars of any arrangement that exists for consultation with, or representation by the members of the public in relation to the formulation of its policy or implementation thereof

(In pursuance of Section 4(1)(b)(vii) of the Right to Information Act, 2005)

          N/A

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1.  A statement of the Boards, Councils, Committees and other bodies consisting of two or more persons constituted as its part         or for the purpose of its advice, and as to whether meetings of those Boards, Councils, Committees and other bodies are    open to the public, or the minutes of such meetings are accessible for public

(In pursuance of Section 4(1)(b)(viii) of the Right to Information Act, 2005)

N/A

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1. A directory of its Officers and employees

(In pursuance of Section 4(1)(b)(ix) of the Right to Information Act, 2005)

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1. The monthly remuneration received by each of its officers and employees, including the system of compensation as provided in its regulations

(In pursuance of 4(1)(b)(x) of The Right to Information Act, 2005)

The Monthly emoluments received by the officers and employees of LAD Department are given as under: (as on the month of October 2022)

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1. The Budget allocated to each of its agency, indicating the particulars of all plans, proposed expenditures and reports on disbursements made

(In pursuance of Section 4(1)(b)(xi) of The Right to Information Act, 2005)

For the Current Financial year of 2022-2023, The Local Administration Department Budget estimated was Rs 415 lakhs so far.   Besides, the 15^th Finance was being allocated Rs 41851000 lakhs, (Tied fund) Rs27900000 lakhs (un-Tied fund) respectively by the Central Government.

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1. The manner of execution of subsidy programmes, including the amounts allocated and the details and beneficiaries of such programmes.

(In pursuance of Section 4(1)(b)(xii) of The Right to Information Act, 2005)

The LAD Department has no subsidy programmes and no amount is allocated and, therefore, there are no beneficiaries.

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1. Particulars of recipients of concessions, permits or authorizations granted by it.

(In pursuance of Section 4(1)(b)(xiii) of The Right to Information Act, 2005)

The Department does not grant any concessions, permits or authorizations.

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1. Details in respect of the information, available to or held by it, reduced in an electronic form

(In pursuance of Section 4(1)(b)(xiv) of the Right to Information Act, 2005)

The department has not its own website to avail an information for the public use, the LADC website has been treated as departmental website whenever its required. All the important information pertaining to the various areas of its functioning such as Guidelines, Rules, Acts/Bills, Population census, names of the various villages within the LADC area, Notification, List of the office staffs and their Contact no, RTI application etc were available on the LADC website. 

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1. The particulars of facilities available to citizens for obtaining information, including the working hours of a library or reading room, if maintained for public use.

(In pursuance of Section 4(1)(b)(xv) of the Right to Information Act, 2005)

            The department has no Library room or reading room to obtain an information. But people may apply RTI through LADC Website, SPIO E-mail or at the office in  working hours on any working days.

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1. The names, designations and other particulars of the Public Information Officers

(In pursuance of Section 4(1)(b)(xvi) of the Right to Information Act, 2005)

According to the provisions of Sections 5(1) of Right to Information Act, 2005, Shri LD. Huanneihmawia LAO and H. Lalrammawizuala DLAO have been designated as State Public Information Officer in the Department. Their address and contactable Mobile number are as below.

1. LD. Huanneihmawia

Local Administration Department(LAD)

Lai Autonomous District Council (LADC)

Ph: 943649139

1. Shri. Lalrammwizuala, DLAO

Local Administration Department(LAD)

Lai Autonomous District Council (LADC)

Ph: 878742897

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1. Such other information as may be prescribed

(In pursuance of Section 4(1)(b)(xvii) of the Right to Information Act, 2005)

N/A

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As per the Section 4(1) (C,D,E,F & G) of the right to information act 2005 had demand to pursue them all the mentioned above, the Department has been practising as far as applicable.

(h) Whether Information manual/hand book available free of coast or not

(In pursuance of Section 4(4) (h) of the right to information act 2005)

B. Additional category of information to be disclosed under guidelines –Suo Motu Disclosure of more items under section 4 are cited the above

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ANNEXTURE-I

LIST OF

EXECUTIVE MEMBER

LOCAL ADMINISTRATIVE DEPARTMENT.Ect.

LAI AUTONOMOUS DISTRICT COUNCIL

ANNEXTURE-II

LIST OF

LOCAL ADMINISTRATIVE OFFICER

LAI AUTONOMOUS DISTRICT COUNCIL

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ANNEXTURE-III

LIST OF

ASST. LOCAL ADMINISTRATIVE OFFICER

LAI AUTONOMOUS DISTRICT COUNCIL

ANNEXURE-IV

LIST OF

DEPUTY LOCAL ADMINISTRATIVE OFFICER

LAI AUTONOMOUS DISTRICT COUNCIL