PUBLIC WORKS DEPARTMENT

THE LAI AUTONOMOUS DISTRICT COUNCIL (LADC)

PUBLIC WORKS DEPARTMENT (PWD)

DETAILS

OF

Information under Section 4(1)(b) of the

Right to Information Act, 2005

(As on 28^th October 2022)

1. The particulars of its organization, functions and duties

(In Pursuance of Section 4(1)(b)(i) of the Right to Information Act, 2005)

          To strengthen the mechanism for the effective execution of various developmental activities undertaken by the LADC and to attain better infrastructural development within LADC.

          Further, for the better improvement of the functions and assigned duties amongst officers and staff and to ensure infrastructural development within LADC, the Department has also taken up a full responsibility in respect of all these aspects.

2. THE POWERS AND DUTIES OF OFFICERS AND EMPLOYEES

(In Pursuance of Section 4(I)(b)(ii) of the Right to Information Act, 2005)

A. Superintending Engineer is the administrative head of the Department. Besides, he/she is the adviser of the concern Executive member (EM) in respect of all matters administration within the Department, and his/her responsibility is complete and undivided. Such a functionary is entrusted with the maximum measure of independent functioning and responsibility in respect of all business falling within the department.

B. Executive Engineer is an executive unit directly concerned with procurement of men/ material/ machinery for speedy and economic execution of works under its charge and is directly responsible for proper up keeps of works account and implementation of the terms of contract entered in to with various parties viz. contractors and suppliers. It supervises works of Assistant Engineers and has regular clerical staff and accounts officers for this purpose. Checking of preliminary estimate, detailed estimate, revised estimate, NIT design & drawings, scheduled of rates & specifications. Responsible for correct compilation of works account through JAO/AO & responsible for furnishing timely information in case of likely hood of excess over estimated cost of work. Responsible to supply preliminary data and information on several points to Superintending Engineer. Responsible to inspect at least once a year, the more important buildings and works under its charge and is responsible to take proper measures to preserve them in good condition.

C. Assistant Engineer: He looks after the daily activities of the office and execute instructions received from superior officers.

1) General Duties:

(i)    Distribution of work among the staff as evenly as possible;

(ii) Training, helping and advising the staff;

(iii) Management and co-ordination of the work;

(iv) Maintenance of order and discipline in the within the office;

2) Responsibilities relating to Work:

(i) To see that all corrections have been made in the proposed work plan;

(ii) To examines work proposal before executing the work;

(iii) To check all the estimates and drawings such that the estimates and drawings are technically sound;

(iv) To check weekly work progress and submit the report to superiors to finish the work on scheduled;

D. Junior Engineer: 

E. Surveyor: Surveyor surveys all the proposed work site and submits his report to the Assistant Engineer so that the Assistant Engineer along with his team could prepare work plans, estimates, drawings and all other necessary proposal. Success or failure of works deeply depends on the surveyor’s report. Certain proposal are often executed, cancel or diverted based on bis report.

F. Sectional Assistant

G. Carpenter

H. Lower Division Clerk (General)

Lower Division Clerks are ordinarily entrusted with work of routine nature, for example – registration of Dak, maintenance of Section Diary, File Register, File Movement Register, Indexing and Recording, comparing, despatch, preparation of arrears and other statements, supervision of correction of reference books and submission of routine and simple drafts etc.

I. Computer Operator: 

Computer Operators are assigned works with all computers related jobs such as typing & printing letters to be issued to all concerned in various matters within and outside the department.

J. Peon:

          They are posted at several places such as Execuitve Member’s Chamber, Officer’s Room and General Room. They help in maintaining the cleanliness of the places they are posted. Several files and other registers are arranged in a specific manner to quick and easy identification.

K. Chowkidar/Care-taker:

          He/She has to be posted in General Branch and responsible for the cleanliness and up keep of office premises.

Duties of the Officers and the Staffs:

3. The procedure followed in the decision-making process, including channels of supervision and accountability

( In pursuance of Section 4(1)(b)(iii) of the Right to Information Act, 2005

The work in the Department has been distributed among to 4 clerks of the Sectional branch for smooth functioning of work.

             The process of work starts with received of letters by Issue concerned Sections/Officers on every working day. The letter/information received in the Sectional branch or directly by the Officers are sent for initiating appropriate action. As per the received information/direction from the higher authority, the dealing should examine and check properly to put up in file accordance with the rules, regulations etc in force on the subject matter and submitted to the higher authorities through the Sectional in-charge for approval/orders.

The Channel of supervision are:

4. The norms set by it for the discharge of its functions

(In Pursuance of Section 4(I)(b)(Iv) of the Right to Information Act, 2005)

N/A

5. The rules, regulations, instructions, manuals and records, held by it or      

    under its control or used by its employees for discharging its functions

      (In Pursuance of Section 4(I)(b)(v) of the Right to Information Act, 2005)

N/A

6. A Statement of the categories of documents that are held by it or under its

    control

(In Pursuance of Section 4(I)(b)(vi) of the Right to Information Act, 2005)

7. The particulars of any arrangement that exists for consultation with, or representation by the members of the public in relation to the formulation of its policy or implementation thereof

(In pursuance of Section 4(1)(b)(vii) of the Right to Information Act, 2005)

N/A

8. A statement of the Boards, Councils, Committees and other bodies consisting of two or more persons constituted as its part         or for the purpose of its advice, and as to whether meetings of those Boards, Councils, Committees and other bodies are     open to the public, or the minutes of such meetings are accessible for public

(In pursuance of Section 4(1)(b)(viii) of the Right to Information Act, 2005)

N/A

9. A directory of its Officers and employees

             (In pursuance of Section 4(1)(b)(ix) of the Right to Information Act, 2005)

10. The monthly remuneration received by each of its officers and employees, 

      including the system of compensation as provided in its regulations

(In pursuance of 4(1)(b)(x) of The Right to Information Act, 2005)

                The Monthly emoluments received by the officers and employees of Public         Works Department are given as under: (as on the month of October 2022)

11. The Budget allocated to each of its agency, indicating the particulars of all 

      plans, proposed expenditures and reports on disbursements made

(In pursuance of Section 4(1)(b)(xi) of The Right to Information Act, 2005)

For the Current Financial year of 2022-2023, the Public Works Department Budget estimated for non-salary is Rs 34.50 lakhs so far.

12. The manner of execution of subsidy programmes, including the amounts 

      allocated and the details and beneficiaries of such programmes.

(In pursuance of Section 4(1)(b)(xii) of The Right to Information Act, 2005)

The Public Works Department has no subsidy programmes and no amount is allocated and, therefore, there are no beneficiaries.

13. Particulars of recipients of concessions, permits or authorizations granted by it.

(In pursuance of Section 4(1)(b)(xiii) of The Right to Information Act, 2005)

The Department does not grant any concessions, permits or authorizations.

14. Details in respect of the information, available to or held by it, reduced in an 

      electronic form

(In pursuance of Section 4(1)(b)(xiv) of the Right to Information Act, 2005)

The department has not its own website to avail an information for the public use, the LADC website has been treated as departmental website whenever its required. All the important information pertaining to the various areas of its functioning such as list of the office staffs and their Contact no, RTI application etc were available on the LADC website.

15. The particulars of facilities available to citizens for obtaining information,  

      including the working hours of a library or reading room, if maintained for  

      public use.

(In pursuance of Section 4(1)(b)(xv) of the Right to Information Act, 2005)

                                                          N/A.

16. The names, designations and other particulars of the Public Information Officers

(In pursuance of Section 4(1)(b)(xvi) of the Right to Information Act, 2005)

According to the provisions of Sections 5(1) of Right to Information Act, 2005, Shri V. Boiliana, SE; Malsawmtluanga Hlawnchhing, EE and R. Lalthlamuana, AE have been designated as State Public Information Officer in the Department. Their address and contact Mobile number are as below.

      1) Shri. V. Boiliana, Superintending Engineer

Public Works Department

Lai Autonomous District Council (LADC)

Ph: 8415886318

       2) Shri. Malsawmtluanga Hlawnchhing, Executive Engineer

Public Works Department

Lai Autonomous District Council (LADC)

Ph: 8731874643

        3) Shri. R. Lalthlamuana, Assistant Engineer

Public Works Department

Lai Autonomous District Council (LADC)

Ph: 9862631184

17. Such other information as may be prescribed

(In pursuance of Section 4(1)(b)(xvii) of the Right to Information Act, 2005)

N/A

As per the Section 4(1) (C, D, E, F & G) of the right to information act 2005 had demand to pursue them all the mentioned above, the Department has been practicing as far as applicable.

(h) Whether Information manual/hand book available free of coast or not

(In pursuance of Section 4(4) (h) of the right to information act 2005)

B. Additional category of information to be disclosed under guidelines –Suo Motu Disclosure of more items under section 4 are cited the above

ANNEXURE-I

LIST OF

EXECUTIVE MEMBER

PUBLIC WORKS DEPARTMENT. 

LAI AUTONOMOUS DISTRICT COUNCIL

ANNEXURE-II

LIST OF

SUPERINTENDING ENGINEER

LAI AUTONOMOUS DISTRICT COUNCIL

ANNEXURE-III

LIST OF

EXECUTIVE ENGINEER (PWD)

LAI AUTONOMOUS DISTRICT COUNCIL

ANNEXURE-IV

LIST OF

SENIOR ASSISTANT ENGINEER (PWD)

LAI AUTONOMOUS DISTRICT COUNCIL

ANNEXURE-V

LIST OF

ASSISTANT ENGINEER (PWD)

LAI AUTONOMOUS DISTRICT COUNCIL